Autumn in Japan is the perfect season for corporate events.
If you are considering where to host your next corporate event, we highly recommend Japan in autumn.
With its pleasant climate and abundance of delicious seasonal foods, both sports events and banquets can be enjoyed to the fullest.
In this article, we will introduce:
・Recommended corporate events in autumn
・Luxurious autumn corporate events for VVIP guests
・Ways to make the most of autumn in Japan
If you are planning a corporate event, be sure to read through to the end.
Why is autumn in Japan perfect for corporate events?
Japan has four distinct seasons, but why is autumn the best time for corporate events?
In this section, we will explore the reasons why autumn is particularly well-suited for corporate gatherings.
Comfortable climate
Autumn in Japan offers a pleasant climate, with temperatures ranging roughly from 14°C to 24°C.
This comfortable weather allows people to enjoy walking outdoors without the discomfort of heat or cold, making it the perfect season for activities such as sports, camping, and other outdoor events.
Fresh seasonal ingredients
Many traditional Japanese dishes reach their peak season in autumn.
This means you can enjoy fresher and more flavorful cuisine than in any other season.
Dining on freshly harvested seasonal ingredients in the comfort of autumn’s pleasant climate is truly a luxurious experience—one that is certain to satisfy even VVIP guests.
Beautiful scenery
Enjoying beautiful scenery is another charm unique to autumn.
As the leaves turn red and yellow, they create a distinctly Japanese and picturesque landscape.
By booking a hotel with views of autumn foliage from the windows, guests can appreciate Japan’s autumn even during their stay, making the event more luxurious and fulfilling.
As you can see, autumn in Japan is the perfect season not only for corporate events but also for sightseeing.
If you would like to explore more ideas for autumn travel in Japan, please refer to the article below.
Examples of Corporate Events Suited for Autumn
You may be wondering “I understand that autumn is ideal for corporate events, but what kind of events should we actually plan?”
To answer this, we have prepared recommended corporate event ideas and sample itineraries tailored to different regions.
If you are looking for inspiration for your next corporate event, be sure to take a look.
Tokyo：Plan to Deepen Learning
IIf you would like your corporate event to be more educational, we recommend organizing a “Training Event” in Tokyo.
As Japan’s most advanced city and home to many leading companies, Tokyo offers the perfect setting for such a program.
Participants can expand their knowledge by visiting top companies and enhance their skills by learning directly from industry professionals.
Below, we have prepared a sample itinerary for your reference in planning the event.
(The training locations and lesson content can be customized to suit your company’s business needs.)
| Time | Event |
| 09:00 | Gathering & Orientation |
| 09:30 | Visit to a food factory (observe the latest production processes and quality control) |
| 12:00 | Lunch at a luxury hotel restaurant |
| 12:30 | able manners training (learn while enjoying the meal) |
| 15:00 | Team-building activity (hands-on program themed around cooking) e.g., each group designs, cooks, and presents an original menu |
| 17:00 | Sharing outcomes & brief reflection |
| 18:30 | Dinner at a luxury hotel in Tokyo Enjoy a full-course meal while taking in the night view |
| 20:30 | Closing & Accommodation (optional overnight stay at the hotel) |
Kyoto：Plan to Enjoy Japan’s Autumn and Traditions
If you are planning an event to recognize your employees’ achievements and contributions, we recommend an “Incentive Trip” to Kyoto.
With its long history as a castle town that once entertained emperors and nobles, Kyoto offers refined and captivating experiences that will delight even VVIP guests.
Especially in autumn, the stunning autumn foliage combined with Kyoto’s unique traditional culture creates an unforgettable journey that will greatly enhance employee satisfaction.
Below, we have prepared a sample itinerary for your reference.
| Time | Event |
| 09:00 | Meet & Orientation (near Gion area) |
| 09:15 | Sightseeing around Gion’s famous spots (Yasaka Shrine, Hanamikoji Street, etc.) |
| 12:00 | Lunch at a Kyoto restaurant (seasonal Kaiseki cuisine or other local specialties) |
| 14:00 | Kabuki performance (experience traditional Japanese theater at Minami-za or similar) |
| 15:30 | Souvenir shopping at Nishiki Market or Kyoto-style specialty shops |
| 17:30 | Board a Yakatabune boat Enjoy dinner on board with views of Kyoto’s autumn scenery, accompanied by entertainment and hospitality from Maiko performers |
| 20:00 | Disembark & Closing |
Hokkaido：Plan to Build Team Bonds in Autumn Nature
IIf you want to create extraordinary thrills and unforgettable memories with your colleagues, a “Team-Building Event” in Hokkaido is highly recommended.
Hokkaido offers vast and unique natural landscapes unlike anywhere else.
While winters can be harsh, autumn provides a mild climate, making it ideal for enjoying a variety of outdoor activities such as hiking and camping.
Sharing challenges and achievements together in this beautiful natural setting will surely strengthen team bonds and build deeper trust among colleagues.
We have prepared a sample itinerary below for your reference.
| Time | Event |
| 08:30 | Gathering & Orientation Review the day’s schedule and share team goals. |
| 09:00 | Hiking in Hokkaido’s Great Outdoors Enjoy the breathtaking natural scenery while completing group challenges designed to strengthen teamwork. |
| 12:00 | Genghis Khan Lunch Relish authentic “Jingisukan” grilled lamb in a relaxed atmosphere, perfect for casual team bonding. |
| 13:00 | Farm Visit Experience local ranch life, interact with cows and horses, and learn about sustainable agriculture. |
| 16:30 | Camp & Tent Setup Work together as a team to set up tents, building collaboration and problem-solving skills. |
| 17:30 | Barbecue Around the Campfire Enjoy a BBQ with fresh Hokkaido ingredients while discussing the company’s future and new ideas. |
| 20:00 | Hot Spring Bath Relax and unwind after an active day in a traditional Japanese onsen. |
| 21:00 | Free Time & Overnight Stay at the Lodge |
VVIP Autumn Hospitality Plans
From here, we will introduce exclusive travel plans for VVIPs, designed for those who wish to create even more luxurious and highly satisfying events.
So, what happens when the previously introduced events are upgraded for VVIPs?
The table below highlights the key differences between standard travel events and VVIP experiences.
VVIP Tokyo Training Event
For those seeking a more fulfilling and premium experience, we recommend the “VVIP Tokyo Training Event.”
Not only will you receive training from prestigious and top-tier companies, but transportation by taxi and access to meeting rooms are also included, ensuring a seamless experience without the hassle of travel or preparation.
For more details, please refer to the comparison table below, which highlights the differences between standard events and VVIP events.
| Time | Standard events | If you upgrade to a VVIP event |
| 09:00 | Gathering & Orientation | Travel comfortably with a private taxi. |
| 09:30 | Visit to a food factory (observe the latest production processes and quality control) | ・Visit more established and renowned companies ・Arrangement of interpreters ・Opportunities to hear expert insights and engage in discussions |
| 12:00 | Lunch at a luxury hotel restaurant | ・Priority reservations for seats with autumn foliage views ・Exclusive use of a traditional restaurant overlooking a beautiful autumn Japanese garden ・Customized dining options, including vegan-friendly menus and tailored dishes to suit guest preferences |
| 12:30 | able manners training (learn while enjoying the meal) | |
| 15:00 | Team-building activity (hands-on program themed around cooking) e.g., each group designs, cooks, and presents an original menu | ・One-on-one lessons with industry professionals ・Enjoy multiple hands-on experiences ・Extended session time available ・Customized lessons tailored to individual preferences |
| 17:00 | Sharing outcomes & brief reflection | ・Arrangement of meeting rooms ・Provision of whiteboards and projectors |
| 18:30 | Dinner at a luxury hotel in Tokyo Enjoy a full-course meal while taking in the night view | ・Exclusive use of the hotel ・Priority reservations for seats with night views ・Customized dining options |
| 20:30 | Closing & Accommodation (optional overnight stay at the hotel) | Priority reservations for rooms with the best autumn foliage views |
If you would like to learn more about this plan, please contact us at the details below.
VVIP Kyoto Incentive Trip
For those seeking a more refined and memorable journey, we recommend the “VVIP Kyoto Incentive Trip.”
In addition to arranging interpreters and guides, this plan offers exclusive experiences such as one-on-one conversations with maiko and priority reservations at restaurants with stunning autumn foliage views—luxurious moments that set it apart from ordinary trips.
To learn more, please see the comparison table below, which highlights the differences between standard trips and VVIP experiences.
| Time | Standard events | If you upgrade to a VVIP event |
| 09:00 | Meet & Orientation (near Gion area) | |
| 09:15 | Sightseeing around Gion’s famous spots (Yasaka Shrine, Hanamikoji Street, etc.) | ・Travel comfortably with a private taxi. ・Arrangement of an English-speaking guide |
| 12:00 | Lunch at a Kyoto restaurant (seasonal Kaiseki cuisine or other local specialties) | ・Priority reservations for seats with autumn foliage views ・Exclusive use of a traditional restaurant overlooking a beautiful autumn Japanese garden ・Customized dining options, including vegan-friendly menus and tailored dishes to suit guest preferences |
| 14:00 | Kabuki performance (experience traditional Japanese theater at Minami-za or similar) | ・Opportunity for one-on-one conversations with Kabuki actors ・Arrangement of interpreters ・Explanations provided in English（or other language) |
| 15:30 | Souvenir shopping at Nishiki Market or Kyoto-style specialty shops | |
| 17:30 | Board a Yakatabune boat Enjoy dinner on board with views of Kyoto’s autumn scenery, accompanied by entertainment and hospitality from Maiko performers | ・Enjoy one-on-one conversations and games with a Maiko ・Arrangement of interpreters ・Upgrade from a yakatabune (traditional boat) to the exclusive use of a high-end restaurant ・Customized dining options |
| 20:00 | Disembark & Closing | ・Transportation service to the hotel |
If you would like to consult an experienced professional about the “VVIP Kyoto Incentive Trip,” please contact us here.
VVIP Hokkaido Team-Building Event
For those seeking a more convenient and stress-free outdoor experience, we recommend the “VVIP Hokkaido Team-Building Event.”
With the support of professional guides who specialize in outdoor activities, you can enjoy the event more safely.
Additionally, upon request, we can assist with setting up camping or BBQs, ensuring a smoother and more enjoyable journey.
For more details, please see the table below, which highlights the differences between standard team-building events and VVIP experiences.
| Time | Standard events | If you upgrade to a VVIP event |
| 08:30 | Gathering & Orientation Review the day’s schedule and share team goals. | |
| 09:00 | Hiking in Hokkaido’s Great Outdoors Enjoy the breathtaking natural scenery while completing group challenges designed to strengthen teamwork. | ・Arrangement of an English-speaking guide ・Arrange an expert mountain guide to ensure a safer and more enjoyable hiking experience ・Professional photographer arranged to document your travel experience |
| 12:00 | Genghis Khan Lunch Relish authentic “Jingisukan” grilled lamb in a relaxed atmosphere, perfect for casual team bonding. | ・Customized dining options |
| 13:00 | Farm Visit Experience local ranch life, interact with cows and horses, and learn about sustainable agriculture. | ・Optional farm activities, including sausage-making and cow milking |
| 16:30 | Camp & Tent Setup Work together as a team to set up tents, building collaboration and problem-solving skills. | ・Arrange staff to assist with camp setup and BBQ preparation |
| 17:30 | Barbecue Around the Campfire Enjoy a BBQ with fresh Hokkaido ingredients while discussing the company’s future and new ideas. | |
| 20:00 | Hot Spring Bath Relax and unwind after an active day in a traditional Japanese onsen. | ・Priority reservations for campsites with hot spring facilities |
| 21:00 | Free Time & Overnight Stay at the Lodge |
If you are interested in a team-building event but feel uncertain about organizing it on your own, please feel free to contact us at the details below.
As you can see, VVIP events offer a more luxurious and comfortable experience.
If you would like to learn more about travel ideas for VVIPs, please refer to the article below.
Tips for Enjoying Japan’s Autumn Even More
Autumn in Japan is one of the best seasons for travel.
At the same time, it is also the period when many tourists visit. So, how can you avoid the crowds and enjoy Japan’s autumn comfortably?
Here, we’ll share some tips to help you make the most of the season.
Crowds are expected
In autumn, not only international tourists but also many Japanese travelers visit, so crowds are to be expected. However, early mornings and evenings tend to be less busy, making them good options for those who prefer to avoid crowds.
Make hotel reservations in advance
Hotels with views of the autumn foliage often become fully booked quickly, and cancellations are rare.
Even budget accommodations such as capsule hotels tend to fill up during the foliage season, which can make it difficult to find a place to stay.
To avoid any inconvenience, it’s best to reserve your hotel several months before your trip.
Booking is required for popular restaurants
In popular tourist destinations such as Tokyo and Kyoto, restaurants can easily become fully booked, making it difficult to find a place to eat or requiring long waiting times.
To avoid such inconveniences, it is recommended to reserve your restaurant a few days in advance.
Solutions to these challenges
In popular tourist destinations, hotels and restaurants often require reservations.
However, making reservations in Japanese can be quite challenging.
So, how can you make the process easier?
Below, we introduce two convenient methods.
Use booking sites
Using well-known booking sites is a convenient option.
You can check reviews in your own language while making a reservation, and in many cases, there are no additional fees.
Let a travel agency handle it
What should you do if you check booking sites but cannot find any available hotels because they are fully booked?
In such cases, using a travel agency is a good option.
By relying on professionals, you may still be able to secure hotels and restaurants even during peak seasons.
If you are concerned about costs, we recommend choosing a travel agency that allows you to discuss your budget and create a plan within it.
By upgrading to a VVIP event, you can enjoy a more satisfying and fulfilling experience. However, arranging travel for the event while managing your other tasks can be quite challenging. In such cases, relying on a travel agency is a great option. A travel agency can handle everything from booking flights and accommodations to securing venues, allowing you to focus on your other responsibilities.
FAQ
Finally, we have compiled the common concerns people often have when organizing events in Japan, along with practical solutions.
If you have any worries about hosting an event in Japan, we encourage you to take a look.
How to arrange VIP transportation for executives?
In such cases, arranging a taxi is highly recommended.
With ride-hailing apps like Uber or through a travel agency, you can easily book a private taxi.
This ensures that your guests can enjoy safe and comfortable transportation.
If you are unfamiliar with Japan’s transportation system and feel uncertain, or if you would like to know whether ride-hailing services are available, please refer to the article below.
Can we customize team building programs in autumn?
Team-building events can be customized to suit your preferences.
However, since many companies hold events during autumn, it can sometimes be difficult to secure reservations for your desired activities on your own.
That’s why we recommend working with a travel agency, which can ensure the successful booking of the events you truly want to include.
What support is provided for large groups or incentive tours?
When traveling with a large group, arranging taxis, booking hotels, and other logistics can become challenging. We recommend consulting with a travel agency to arrange suitable upgrades, such as reserving larger rooms, booking private restaurants, or arranging buses instead of taxis, to better accommodate the group’s needs.
Let’s plan a wonderful autumn event!
In this article, we introduced corporate event ideas perfect for autumn, tips on how to make the most of the season, and an FAQ section.
While autumn is the ideal season for corporate events, its popularity can make reservations challenging.
If you encounter difficulties with booking hotels or arranging transportation, we recommend consulting with a travel agency.
After all, a corporate event is a special occasion—let’s collaborate and ensure it becomes the best experience possible.
After graduating from Kansai University, I joined JTB as a new graduate and worked in the inbound tourism sector.
After getting married, I moved to Australia due to my husband’s work and obtained a diploma in early childhood education there.
I am currently working at a kindergarten while also working as a writer.
