Struggling with corporate meeting or retreat planning?
・Hosting exclusive executive meetings in prestigious, culturally significant venues.
・Integrating team-building activities that foster genuine collaboration and unity.
・Providing unique, Japanese-inspired shared experiences for multinational teams.
・Curating refined dining and hospitality programs for VIP and executive guests.
・Streamlining logistics by consolidating venue, interpretation, transport, and program management.
・Ensuring high satisfaction to make Japan the preferred destination for future events.
MOTENAS JAPAN: Your comprehensive, one-stop partner for corporate events in Japan.
Why Choose MOTENAS JAPAN?
【 Our 3 Core Advantages 】
１. Prestigious & Exclusive Venues
Host your meetings in historic ryotei, tea houses, or private landmarks. These unique, culturally rich environments go far beyond standard hotels, fostering deeper focus and participant engagement.
２. Culturally Immersive Team Building
Strengthen team bonds through authentic experiences like Zen meditation, Wadaiko drumming, and tea ceremonies. We break down cultural barriers, transforming group dynamics into meaningful collaboration.
３. Seamless End-to-End Management
Focus on your goals, not the logistics. We handle everything—venue scouting, bilingual staff, dietary needs, and transportation—in one comprehensive, stress-free solution.
Comprehensive Event & Meeting Solutions
Strategic Planning & Design
- Tailored program and agenda development
- Multilingual support and document preparation
- Comprehensive budget and timeline management
- Participant-centric experience design
Venue Scouting & Management
- Exclusive, unique venue selection (Ryotei, temples)
- Standard facility procurement and negotiation
- Full AV, interpretation, and equipment setup
- Custom layout and interior design
Team Building & Cultural Programs
- Authentic workshops (tea, Zen, calligraphy)
- Cultural team building (Wadaiko, sumo)
- Bespoke retreats in heritage settings
- Customization by nationality and age
On-Site Operations & Hospitality
- Dedicated bilingual on-site coordinators
- Gourmet catering with allergy/dietary support
- Full logistics (airport transfers, private transport)
- Lodging and excursion arrangements
Case Studies
Case Study 1 : Annual Strategy Summit for a Global Consulting Firm
- Participants: 40 Asia-Pacific Partners.
- Venue: Exclusive Kyoto Ryotei (traditional restaurant).
- Scope: Strategy summit integrated with immersive cultural experiences (private kaiseki dinner and tea ceremony).
- Outcome: The highest-rated summit in company history, driving unprecedented partner engagement.
Client Feedback
“The atmosphere in the Ryotei unlocked conversations that simply wouldn’t happen in a hotel boardroom. It was our most successful summit to date, and our partners are already eager to return to Kyoto.”
Case Study 2: Global Leadership Retreat for a European Manufacturing Firm
- Participants: 60 global managers (15 countries).
- Venues: Tokyo and Hakone.
- Scope: 3-day leadership training, Wadaiko (Japanese drumming) team-building, and Hakone hot spring retreat.
- Outcome: Deepened cross-cultural synergy and a profound sense of unity among international teams.
Client Feedback
“There was a profound sense of unity that transcended language barriers. The Wadaiko session was particularly memorable; everyone, regardless of nationality, was completely immersed and energized.”
Case Study 3: Executive Board Meeting for a North American Financial Institution
- Participants: 20 Board Members & Senior Executives.
- Venues: Prestige hotel near the State Guest House and a private tea house.
- Scope: Critical board meetings, exclusive VIP dinner, and a traditional tea ceremony.
- Outcome: A perfectly balanced environment for high-stakes governance and elite-level networking.
Client Feedback
“The entire production was dignified and perfectly suited for our most critical meetings. The tea ceremony was unexpectedly well-received, serving as a powerful icebreaker that naturally enhanced our discussions the following day.”n was dignified and perfectly suited for our most critical meetings. The tea ceremony was unexpectedly well-received, serving as a powerful icebreaker that naturally enhanced our discussions the following day.”
- Manufacturing: Meeting, Incentive & Event (approx. 70 guests / USA / Tokyo / 2026)
- Manufacturing: Meeting, Incentive & Event (approx. 70 guests / USA / Tokyo / 2025)
- Mega Bank: Incentive Travel (approx. 100 guests / Europe / Tokyo / 2024)
- Manufacturing: Incentive Travel (approx. 30 guests / Europe / Tokyo / 2024)
- Luxury Brand: VIP Client Event (approx. 25 guests / Asia / Tokyo / 2023)
Extensive experience with numerous global corporations.
